Administrative Assistant null

Your role

AECOM Philippines is looking for a passionate individual to fill in the role assistant to provide administrative support for various tasks, such as data entry, timekeeping, expense reporting, and general assistance to one or more managers within a group, office, or business unit. This role works under direct guidance and supervision.

Key responsibilities include:

• Assist in general administrative tasks and may provide support to Executive Assistant On-Shore.
• Prepares and maintains basic reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs.
• Prepares, reviews, submits, and tracks expense reports for reimbursements.
• Enters, tracks and processes departmental expenses and invoices for payment.
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
• Processes timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees.
• Format documents as needed for other stakeholders
• Process and handle Employee Center cases.
• Inputting data from various sources into computer system or databases accurately, efficiently, and timely.
• Conduct online research or other types of research for onshore partners.
• Reroutes documents to other approvers when necessary.
• Perform other related projects and duties as assigned.
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
• Assist senior administrative colleagues by assisting with tasks such as creating and maintaining basic reports, organize shared files, and other assigned duties
• Receives guidance and training on well-structured assignments relying on instructions and established procedures.
• Perform and accomplish the responsibilities listed above under direct guidance and supervision of an SME or Team Leader.

About you

To apply, candidates must have below qualifications:

• Candidates must be open for the night shift schedule to support Americas Region (9pm to 6am).
• Candidates must be open for hybrid setup (AECOM's Freedom to Grow initiative).
• Fresh Grads are highly encouraged to apply.
• Bachelor’s Degree or at least a year of administration job experience
• Experience working in Microsoft Word, Excel, Outlook, and PowerPoint required.
• Highly motivated with ability to function well in a fast-paced environment.
• Excellent interpersonal, organizational and communication skills.
• Strong attention to detail with an ability to deliver accurate documentation and task completion.
• Experience managing multiple and changing demands, details, and deadlines.

Desirable character traits are listed below:

• Ability to effectively communicate and collaborate within a specific group of internal and external customers. (Communication)
• Ability to maintain good customer relationship with the ability to proactively support customer needs and requirements. (Customer Service)
• Ability to be thorough and meticulous in completing multiple assigned tasks within deadline and in identifying errors, duplicates, and discrepancies through defined methods. (Attention to Detail)
• Ability to identify, assess, and resolve simple to moderate issues by following defined policies and procedures. (Problem Solving)

Compensation & Benefits

These are the perks of joining AECOM:

• Competitive Salary
• Paid Holidays / Vacation
• Paid Sick Leave
• Flex-Time / Flexible Schedule
• Optional Telecommute / Work from Home
• Casual Dress/Atmosphere
• Cell Phone
• Health/Life/Dental Benefit
• Temporary/Long Term Disability Insurance
• Accidental Death & Dismemberment Insurance

Training & Development

AECOM provides strategically focused learning and development initiatives for administrative roles. These programs are designed to enhance your skills and expand your knowledge, making you more versatile and effective in your role. From flexible work options that help employees balance the demands of work and life, to learning and growth programs that advance your career and the potential of working on projects around the world, the opportunities within AECOM Philippines are virtually limitless. Working within a global community of technical experts and professionals, you can create relationships that support your development and a career path that fits your goals.

Career Progression

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of employees and their families. The company offers a range of professional development programs to advance leadership skills at all career levels. This includes support from managers and mentors to create a career path that fits your unique capabilities and aspirations The company also provide a robust global well-being program. There are opportunities depending on the Site Manager’s recommendation, so you have to create a good working track record.

Source

• aecom.com/careers
• youtube.com
• www.payscale.com/research/PH/Employer=Aecom_Corporation/Benefits